TCM0306100 - Specialist areas: international: pre-award: international pre-award claims - initial action
Reasons not to follow this guidance
You do not need to follow this guidance if
- you are dealing with a case that is 바카라 사이트˜Award Issued바카라 사이트™ or there is a current award in payment.
Checklist
Before you follow this guidance, make sure
- you have the correct user roles to follow this guidance.
- you are in the correct MU. Use TCM0322460 for the correct MU number
- you know the nationality of the customers. You can get this from NIRS.
Background
Tax credits claims where one or more customers live or work abroad or a child lives abroad need to be dealt with differently to other claims.
Guidance
Note: When sending customer, staff or process data to another individual or team, make sure you follow the latest data security guidelines or contact the Data Guardian or Data Security Team for advice.
Note: Remember, when dealing with any referrals from Compliance, to update the Compliance officer by phone once your actions are complete and provide any information they ask for.
Note: From 6 April 2017, customers will only get the Family Element of Child Tax Credit where they are responsible for a child or children born before that date.
Note: The individual child element of Child Tax Credit will no longer be awarded for third and subsequent children or qualifying young persons in a household, born on or after 6 April 2017, unless it meets the exception criteria.
Note: If you are dealing with a claim where an exception marker has been applied to any of the children/young persons included in the claim or the customer is reporting a change relating to an exception contact the Exception Team (This content has been withheld because of exemptions in the Freedom of Information Act 2000) . (This content has been withheld because of exemptions in the Freedom of Information Act 2000) For how to check if the exception marker has been applied, use TCM1000314.
If you have a reply to correspondence issued to the customer as part of this guidance or an expired BF, go to Step 24.
If you do not have a reply to correspondence issued to the customer as part of this guidance, go to Step 2.
If you have a physical tax credit claim form that has no link to the United Kingdom (UK), please contact your Technical Advice Line Liaison Office (TALLO) for further advice.
Step 2
Select 바카라 사이트˜Pm1바카라 사이트™ from the toolbar
If all the bank details are complete, go to Step 4.
If there are no bank account details
- consider any Child Benefits payments paid into a bank account. For how to do this, use TCM1000230
- for customer바카라 사이트™s not in receipt of Child Benefit, consider any payments of Income Support, Job Seekers Allowance or Employment and Support Allowance paid into a bank account. For how to do this, use TCM1000260
- go to Step 3.
Step 3
If the customer currently has their Child Benefit, Income Support, Job Seekers Allowance or Employment and Support Allowance paid into a bank account
- enter the bank details onto the system
- issue SEES letter TC2037 to inform the customer that bank details have been used from a departmental system
- update Application notes with message LI60 from TCM0162060. For how to do this, use TCM1000028
- then go to Step 4.
If the customer does not have their Child Benefit, Income Support, Job Seekers Allowance or Employment and Support Allowance paid into a bank account and you have been unable to trace bank account details
- note this on form TC648
- go to Step 4.
Note: You must obtain bank details before you can process the claim
Step 4
Note: If you are dealing with a claim where an exception marker has been applied to any of the children/young persons included in the claim or the customer is reporting a change relating to an exception contact the Exception Team on (This content has been withheld because of exemptions in the Freedom of Information Act 2000) . (This content has been withheld because of exemptions in the Freedom of Information Act 2000)
Note: You must have access to the tax credits computer system (NTC) and the Child Benefit Service.
Your manager will tell you which work list to access. Select the claim you want to work.
If you are working Verification Failures, go to Step 5.
If you are working Incompletes, go to Step 5.
Note: If the case has a Standardised Message screen note stating that the customer is 바카라 사이트˜Subject to immigration control (STIC) and not entitled to 2nd adult element of WTC바카라 사이트™, follow the guidance in TCM0290155.
Step 5
On the 바카라 사이트˜Applicant 1바카라 사이트™ screen, select 바카라 사이트˜Ap1바카라 사이트™ from the toolbar.
If there is a tick in 바카라 사이트˜Other바카라 사이트™ box to show the customer lives outside the UK or the customer바카라 사이트™s address is abroad
- note this on form TC648
- go to Step 6.
If there is a tick in 바카라 사이트˜UK바카라 사이트™ box to show the customer lives in the UK and the customer바카라 사이트™s address is a UK address, go to Step 6.
Step 6
Select 바카라 사이트˜Wk1바카라 사이트™ from the toolbar.
If there is a tick in 바카라 사이트˜Other바카라 사이트™ box in 바카라 사이트˜Place of work바카라 사이트™ or the work address is abroad
- note this on form TC648
- go to Step 7.
If there is a tick in 바카라 사이트˜UK바카라 사이트™ box in 바카라 사이트˜Place of work바카라 사이트™ and the work address is a UK address, go to Step 7.
If the customer does not work
- note this on form TC648
- go to Step 7.
Step 7
Select 바카라 사이트˜Ap2바카라 사이트™ from the toolbar.
If there is not a second customer, go to Step 9.
If there is a tick in 바카라 사이트˜Other바카라 사이트™ box to show the customer lives outside the UK or the customer바카라 사이트™s address is abroad
- note this on form TC648
- go to Step 8.
If there is a tick in 바카라 사이트˜UK바카라 사이트™ box to show the customer lives in the UK and the customer바카라 사이트™s address is a UK address, go to Step 8.
Step 8
Select 바카라 사이트˜Wk2바카라 사이트™ from the toolbar.
If there is a tick in 바카라 사이트˜Other바카라 사이트™ box in 바카라 사이트˜Place of work바카라 사이트™ or the work address is abroad
- note this on form TC648
- go to Step 9.
If there is a tick in 바카라 사이트˜UK바카라 사이트™ box in 바카라 사이트˜Place of work바카라 사이트™ and the work address is a UK address, go to Step 9.
Step 9
Select 바카라 사이트˜Sm바카라 사이트™ from the toolbar. You will be taken to the 바카라 사이트˜Summary Information바카라 사이트™ screen.
If there is a message in the 바카라 사이트˜Application Notes바카라 사이트™ field stating either customer lives or works outside the UK
- note this on form TC648
- go to Step 10.
If there is not a message in the 바카라 사이트˜Application Notes바카라 사이트™ field stating either customer lives or works outside the UK, go to Step 10.
If either of the following messages are shown, 바카라 사이트˜Clm man cap, AP1/2 states clm lvs & wks UK, but clm recd from (country) with foreign stp. R12 VF man input바카라 사이트™ or 바카라 사이트˜Clm man cap, AP1/2 non UK add - clm recd from (country) with foreign stp. R12 VF man input바카라 사이트™
- this means that the claim has been manually captured after being received from another country
- treat the information in this note as some form of abroad involvement
- make a note of this on form TC648
- continue with this guidance as normal.
Step 10
If there is a message in the 바카라 사이트˜Application Notes바카라 사이트™ field stating a child or children live outside the UK
- note this on form TC648
- go to Step 11.
If there is not a message in the 바카라 사이트˜Application Notes바카라 사이트™ field stating a child or children live outside the UK, go to Step 11.
Step 11
If there is a message stating that the case is a polyandrous or polygamous marriage or there are more than 18 children, transfer the worklist item to the 바카라 사이트˜UK Complex바카라 사이트™ MU. For how to do this, use TCM1000023. Use TCM0322460 for the correct MU number.
If there is a message stating that the case involves ESA or a custodial sentence, transfer the worklist item to the 바카라 사이트˜UK Complex바카라 사이트™ MU. For how to do this, use TCM1000023. Use TCM0322460 for the correct MU number.
If there is not a message, go to Step 12.
Step 12
Select 바카라 사이트˜Ch바카라 사이트™ from the toolbar.
If there are children on the claim, go to Step 13.
If there are not children on the claim, go to Step 18.
Step 13
Check whether a B&C1 has been issued using CBO case notes
If a B&C1 has already been issued but has not yet been returned, BF the case in line with CBO BF
If a B&C1 has been issued and returned
- request a copy from CBO
- go to Step 14.
If a B&C1 has not been issued, go to Step 14.
Step 14
Access Child Benefit Service to check whether EC Regs apply;
- access Child Benefit Service desktop icon
- enter the customer바카라 사이트™s NINO in the upper navigation bar and select 바카라 사이트˜search바카라 사이트™
- check the customer바카라 사이트™s name and address in the top left hand corner of the screen to ensure you select the correct customer details
- select the adjustments button on the left hand side navigation bar
- check whether the EC Regs button is selected
Step 15
If the 바카라 사이트˜EC Regs바카라 사이트™ button is selected, go to Step 16.
If the 바카라 사이트˜EC Regs바카라 사이트™ button is not selected, go to Step 17.
Step 16
On TC648 make a note
- that CBO are paying under EC Regs
- of the rate being paid for the appropriate period. For how to do this, use TCM1000318
- whether ChB is in payment for all children on the claim
then - go to Step 17.
Step 17
If you have noted any form of abroad involvement on form TC648, go to Step 18.
If you have not noted any form of abroad involvement on form TC648, go to Step 31.
Step 18
There is abroad involvement on this claim
- note on form TC648 if either customer is a Crown Servant or NAAFI worker. For how to do this, use TCM1000518
If either customer is a Crown Servant or NAAFI worker, go to Step 28.
If neither customer is a Crown Servant or NAAFI worker
- access the International Group Database (IGDB) and check if CBO have noted that the ChB claim is a Derived Right case or an Orphans case. For how to do this, use TCM1000408
- where appropriate, note on form TC648 that this is a Derived Right or Orphans case
- go to Step 19.
If the customer lives in a Rest of the World country,follow the guidance in TCM0306500
Step 19
If the only form of abroad involvement you have noted is that the customer states they live outside the UK but their address is a UK address, go to Step 20.
If there is any other form of abroad involvement noted, go to Step 28.
Step 20
If applicant 1 is a UK national, go to Step 26.
If applicant 1 is not a UK national, go to Step 21.
Step 21
Where the customer has ticked that they normally live 바카라 사이트˜Other바카라 사이트™ but have provided a UK address in the 바카라 사이트˜Contact details바카라 사이트™ field of the tax credits computer or they normally live 바카라 사이트˜Other바카라 사이트™ but this field states a country town or area in the UK
- phone the customer to obtain the information you need. Follow the guidance in TCM0094080
- ask the customer
- the current address of the customers who have said they normally live 바카라 사이트˜Other바카라 사이트™ but have provided a UK address
- where they normally live
Note: By 바카라 사이트˜normally live바카라 사이트™, we mean the address where each person currently resides. - where their partner lives (if applicable)
- where the children live
- for confirmation of the current work details for each relevant person - for example, whether they work in the UK or EU Member State
then - make a note of the information provided.
If you obtain all the missing information from the customer, go to Step 23.
If you do not obtain all the missing information from the customer, go to Step 22.
Step 22
Issue form TC664 or B&C1 (depending on what information is required from the customer) to ask
- the current address of the customers who have said they normally live 바카라 사이트˜Other바카라 사이트™ but have provided a UK address
- where they normally live
Note: By 바카라 사이트˜normally live바카라 사이트™, we mean the address that each person currently resides. - where their partner lives (if applicable)
- where the children live
- confirm the current work details for each relevant person - for example, do they work UK or EU Member State
then - BF the casepapers for 30 days
- select all the linked work list items for the claim you are working. For how to do this, use TCM1000004
- set an action date on each linked work list item for 30 days in the future. For how to do this, use TCM1000008
- transfer all linked work list items to the appropriate BF MU
- update Application Notes with Standardised Message II09 from TCM0160040. For how to do this, use TCM1000028
- note the action you have taken and record the BF date on the manual file and maintain the BF run
- make a note of the guidance and step you will worked on form TC648
- take no further action.
Step 23
Using the information provided by the customer, go to Step 2.
Note: Where that guidance refers to checking the systems and making a note on TC648, take into account any new information the customer has provided in their response.
Step 24
If you have received all the information you need, go to Step 26.
If you have not received all the information you need or there has been no reply, go to Step 25.
If your enquiry has been returned undelivered, follow the guidance in TCM0184220.
Step 25
Disallow claim
- update Application Notes with appropriate Standardised Message
- follow guidance in TCM0070100
- take no further action.
Step 26
From the information on form TC648, check if
- 바카라 사이트˜Other바카라 사이트™ was ticked in the 바카라 사이트˜Normally Live바카라 사이트™ or 바카라 사이트˜Normally Work바카라 사이트™ fields on the tax credits computer
- the 바카라 사이트˜Country바카라 사이트™ field on the tax credits computer showed a UK country, town or city
- NIRS showed the customer바카라 사이트™s address to be a UK address
- the customer바카라 사이트™s address on the tax credits computer is a UK address.
If the customer바카라 사이트™s claim meets all the criteria, go to Step 27.
If the customer바카라 사이트™s claim does not meet all the criteria, go to Step 28.
Step 27
From the information on form TC648, correct the customer바카라 사이트™s details on the tax credits computer.
If you are working verification failures
- update Application Notes with the message HD01 from TCM0160020. For how to do this, use TCM1000028
- change the tick in either the 바카라 사이트˜Normally Live바카라 사이트™ or 바카라 사이트˜Normally Work바카라 사이트™ field to correct the customer바카라 사이트™s details
- correct the R12 verification failure. For how to do this, use TCM1000092
- send the completed form TC648 to storage. Follow the guidance in TCM0074140
- take no further action.
If you are working Incompletes
- correct the customer바카라 사이트™s details on the tax credits computer
- change the tick in either the 바카라 사이트˜Normally Live바카라 사이트™ or 바카라 사이트˜Normally Work바카라 사이트™ field to correct the customer바카라 사이트™s details
- update Application Notes with the message HD01 from TCM0160020. For how to do this, use TCM1000028
- select 바카라 사이트˜OK바카라 사이트™
- select 바카라 사이트˜Process바카라 사이트™
- send the completed form TC648 to storage. Follow the guidance in TCM0074140
- take no further action.
Step 28
Access the details of the claim on the tax credits computer
- note on form TC648 if the customers who works in the UK is aged under 25 or aged 25 or over
- note on form TC648 the number of hours worked for the customers who work in the UK
- go to Step 29.
Step 29
For all the customers or children you noted any form of abroad involvement check to see if the disability box has been ticked. For how to do this, use TCM1000109.
If the disability box has been ticked
- remove the tick from the disability box
- go to Step 30.
If the disability box has not been ticked go to Step 30.
Step 30
If you are working a Verification Failure work list item, follow the guidance in International claims pre-award guidance aid. For how to do this, use TCM1000257.
If you are working an Incomplete work list item, follow the guidance in TCM0306400.
Step 31
There is not any abroad involvement on this claim. Follow the guidance in TCM0306300.