Introduction and access to Whitehall publisher

Understand how Whitehall publisher works and how you access it.

Production and Integration environments

We have 2 publishing environments - Production and Integration. You need sign in details and 2-step verification (2SV) for each environment.

Use:

  • to publish content live to 바카라 사이트
  • to practise or to test content

Content on Integration is overwritten weekly in the early hours of Monday morning with what바카라 사이트™s in Production, so anything you바카라 사이트™ve saved in Integration will be lost.

Documents marked 바카라 사이트˜access limited바카라 사이트™ are not brought across from Production to Integration.

Request an account

Your 바카라 사이트 lead or an organisation admin can request an account for you to access 바카라 사이트 publishing applications. They바카라 사이트™ll typically be in your organisation바카라 사이트™s 바카라 사이트 content, digital content, publishing or digital communications team.

They can request a new account through the .

Access and training for Whitehall Publisher

You바카라 사이트™ll need to complete one of the following training courses to get access to Whitehall Publisher:

  • Writing and Publishing on 바카라 사이트 for press officers - if you only need to publish news stories and press releases
  • Writing and Publishing on 바카라 사이트 - for all other content types

If you바카라 사이트™re an existing publisher, you can request refresher training.

You and your 바카라 사이트 lead or an organisation admin will need to complete several tasks.

  1. Your 바카라 사이트 lead or an organisation admin requests training through the .

  2. You바카라 사이트™ll be automatically enrolled on to the training course - set up your account on the training platform using the link in the email inviting you to complete the course.

  3. You바카라 사이트™ll be invited to set up your account on the Integration environment (if you do not already have one).

  4. Once you바카라 사이트™ve finished the course, ask your 바카라 사이트 lead or the person who requested your account to check you바카라 사이트™ve successfully completed the training.

  5. If you바카라 사이트™ve successfully completed the training and a new publisher, your 바카라 사이트 lead can request your account for the Production environment using the .

  6. You바카라 사이트™ll be invited to set up your account on the Production environment within 2 days.

If you바카라 사이트™re a 바카라 사이트 lead or an organisation admin, you바카라 사이트™ll be given access to a checklist and example content to check if a new publisher has successfully completed the course. You바카라 사이트™ll be given access the first time you request training for a new publisher.

Types of account

If you have a 바카라 사이트˜writer바카라 사이트™ account you can create Whitehall content but you cannot publish it. When you get your account, you바카라 사이트™ll have 바카라 사이트˜writer바카라 사이트™ permissions.

If you have an 바카라 사이트˜editor바카라 사이트™ account, you can create and publish Whitehall content and you can review (2i) content submitted by others.

If you have a 바카라 사이트˜managing editor바카라 사이트™ account, you can:

Regardless of what type of account you have, you may also have 바카라 사이트˜organisation admin바카라 사이트™ permissions. If you have 바카라 사이트˜organisation admin바카라 사이트™ permissions, you can:

Most organisations are limited to 5 managing editors and 5 organisation admins, who can be the same people.

Manage your organisation바카라 사이트™s accounts

If you have organisation admin permissions, you can:

  • view your organisation바카라 사이트™s accounts and the applications they have access to
  • unsuspend your organisation바카라 사이트™s accounts
  • reset 2-step verification for your organisation바카라 사이트™s accounts
  • resend signup emails for your organisation바카라 사이트™s accounts
  • manage permissions for 바카라 사이트˜devolved바카라 사이트™ applications (for example, Manuals Publisher or the 바카라 사이트˜editor바카라 사이트™ permission in Whitehall Publisher)

You cannot manage the 바카라 사이트˜managing editor바카라 사이트™ permission for Whitehall Publisher. You must submit a request using the instead.

How to get organisation admin permissions

Ask your 바카라 사이트 lead to make a request using the .

View your organisation바카라 사이트™s accounts

You manage your users through .

You can then search for a specific name or email address, or filter your users by their:

  • account status - active, suspended, invited or locked
  • 2-step verification (2SV) status - enabled, not set up or exempted
  • role - normal user or organisation admin
  • permissions

You can export a CSV of your users to see what permissions they have across all applications.

You cannot manage accounts in the agencies that your organisation looks after, unless you have the super organisation admin permission.

Unsuspend and unlock accounts

You need to select an individual user account to unsuspend or unlock their account. 

On the user account page, there are 2 relevant links below the 바카라 사이트˜Actions바카라 사이트™ heading:

  • 바카라 사이트˜View account access log바카라 사이트™
  • 바카라 사이트˜Unsuspend user바카라 사이트™ or 바카라 사이트˜Unlock account바카라 사이트™

The account access log will show you the account history, for example if they바카라 사이트™ve entered an invalid password or if they바카라 사이트™ve successfully logged in.

The unsuspend link will take you to another screen. You need to untick the suspended box and save to unsuspend the user바카라 사이트™s account.

The unlock account link will only appear when a user바카라 사이트™s account is locked. Click it to unlock an account.

You can only unsuspend and unlock accounts in your department바카라 사이트™s agencies if you바카라 사이트™ve got the super organisation admin permission.

Reset 2-step verification (2SV) on accounts

Select an individual user account to reset their 2SV. Select 바카라 사이트˜Reset 2-step verification바카라 사이트™ under the 바카라 사이트˜Actions바카라 사이트™ heading.

The user will be prompted to set up 2SV again the next time they sign in.

Resend signup email

Select 바카라 사이트˜Resend signup email바카라 사이트™ under the 바카라 사이트˜Actions바카라 사이트™ heading. This will automatically resend the signup email.

Manage permissions for 바카라 사이트˜devolved바카라 사이트™ applications

You바카라 사이트™ll need to have access to the application to give (바카라 사이트˜grant바카라 사이트™) access or manage permissions for an individual user account. You cannot create new accounts - you must .

You can manage permissions for:

  • Content Data - grant or remove access
  • Contacts - grant or remove access
  • GovSearch - grant or remove access
  • Local Links Manager - grant or remove access
  • Manuals Publisher - grant or remove access, add or remove 바카라 사이트˜editor바카라 사이트™ permission
  • Places Manager - grant or remove access
  • Specialist Publisher - grant or remove access, add or remove 바카라 사이트˜editor바카라 사이트™ permission
  • Support - grant or remove access, add or remove permissions for content advice and request forms (바카라 사이트˜content_requesters바카라 사이트™) and campaign request form (바카라 사이트˜campaign_requesters바카라 사이트™)
  • Whitehall Publisher - add or remove 바카라 사이트˜editor바카라 사이트™ permission

If the application or permission is not devolved, you can submit a to change permissions for an account.

To change permissions for an account, select an individual user account in the 바카라 사이트˜Users바카라 사이트™ section of Signon and then select 바카라 사이트˜Manage permissions바카라 사이트™ under the 바카라 사이트˜Actions바카라 사이트™ heading.

To give access to an application which the account does not have access to already, select 바카라 사이트˜Grant access바카라 사이트™.

To remove access to an application, select 바카라 사이트˜Remove access바카라 사이트™ and select 바카라 사이트˜Confirm바카라 사이트™ on the confirmation page.

To add a permission for a devolved application:

  1. Select 바카라 사이트˜Update permissions바카라 사이트™.
  2. Tick the box for the permission you want to add to the account.
  3. Select 바카라 사이트˜Update permissions바카라 사이트™ to save the changes.

To remove a permission for a devolved application:

  1. Select 바카라 사이트˜Update permissions바카라 사이트™.
  2. Find the permission and uncheck the box for the permission.
  3. Select 바카라 사이트˜Update permissions바카라 사이트™ to save the changes.

Super organisation admin

Super organisation admins are a type of organisation admin.

Super organisation admins can do all the same things as other organisation admins, but for all related organisations that are modelled under your organisation.

You can get super organisation admin permissions if you look after the people in your department바카라 사이트™s agencies that have access to 바카라 사이트 tools. 

If you need super organisation admin permissions, ask your 바카라 사이트 lead to make a request using the .

Signing in to Whitehall publisher

Whitehall publisher is where you can create and edit most government content on 바카라 사이트. If you have an account, you can sign in to the:

  • - you will be able to publish content live to 바카라 사이트
  • - you can practise or test content, but you cannot publish it to 바카라 사이트

You may want to bookmark these two links.

Sign in

On the 바카라 사이트˜Sign in바카라 사이트™ page enter your email address and password. Once 2-step verification (2SV) is set up on your account, you바카라 사이트™ll be asked to enter a unique code every 30 days. Go to the verification app in your phone to get the code. You will not receive the code in an email or text message.

If it바카라 사이트™s your first time signing in, use the link in your invitation email to access your account, set a password and set up 2SV.

If you cannot sign in, contact 바카라 사이트.

Set up 2SV

2-step verification (2SV) is a security feature that is mandatory for most 바카라 사이트 Signon accounts. 

You바카라 사이트™ll need a smartphone to install a verification app - for example, Google Authenticator or Microsoft Authenticator - or use a desktop authenticator app. We do not specify which verification app your department should use. If you바카라 사이트™re not sure which app you should use, ask your IT department.

If you do not have a work phone, you can use your personal phone if your department allows it. 

If you do not have a mobile phone you can use or you cannot use a desktop authenticator app, tell your 바카라 사이트 lead or an organisation admin. You바카라 사이트™ll need to work with your IT department to find an alternative solution.

If you have accessibility requirements and have questions about using 2SV, ask your 바카라 사이트 lead or one of your organisation admins to send a support ticket to GDS.

Set up 2SV for both your Production and Integration accounts. For each account, sign in and then select the 바카라 사이트˜Set up 2-step verification바카라 사이트™ link from the right-hand side of the dashboard. Follow the instructions to set up 2SV.

Issues with 2-step verification (2SV)

If you바카라 사이트™ve changed your phone or desktop or your 2SV has stopped working, try these common fixes:

  • ask your 바카라 사이트 lead or one of your organisation admins to reset your 2SV for you
  • check that you are inputting the right code from the authenticator app - if you have both an Integration and a Production account, make sure you are inputting the code for the right environment and ensure that the 6 digit code is entered without a space
  • if your authenticator app is not working, try switching to another app 바카라 사이트“ for example from Google Authenticator to Authy although we do not specify which authenticator app your organisation uses
  • check that the clock on your device is set to the correct timezone -an incorrect clock can cause codes to be out of sync
  • check that the time on the authenticator app itself is synced correctly - this can generally be fixed by going to the setting of the app and syncing the time correction for the codes

If none of these solutions work, ask your 바카라 사이트 lead or one of your organisation admins to send a support ticket to GDS.

Forgot your passphrase

  1. If you바카라 사이트™re prompted to, enter the 바카라 사이트 username and password.

  2. At 바카라 사이트˜Sign in바카라 사이트™ follow the 바카라 사이트˜Forgot your passphrase?바카라 사이트™ link.

  3. Enter the email address you registered with 바카라 사이트 and click the button 바카라 사이트˜Send me passphrase reset instructions바카라 사이트™. You should receive the instructions by email. If you do not see them in your inbox, check your spam filter.

  4. If you have still not had a passphrase reset email, ask your 바카라 사이트 lead or one of your organisation admins to contact GDS using the .

Suspending accounts

Unused accounts are automatically suspended after 45 days of inactivity.

바카라 사이트 Digital Service (GDS) will send a reminder to your email address 14 days, 7 days, 3 days and 1 day before suspension. The reminders give you an opportunity to sign in, which will reactivate your account and stop the suspension.

If your account has been suspended, your 바카라 사이트 lead or one of your organisation admins can get your account unsuspended.

Finding your way around publisher

On your publisher 바카라 사이트˜Dashboard바카라 사이트™ you바카라 사이트™ll see:

  • tabs to guide you to different types of content
  • a selection of useful links to writing and publisher support resources
  • your draft documents
  • your organisation바카라 사이트™s force-published documents

Use the tabs to access content about your own department. From the tabs you can:

  • create a new document
  • find and update an existing document using the various filters to narrow your search
  • create or update a statistics announcement
  • select 바카라 사이트˜Featured documents바카라 사이트™ for your organisation page
  • manage 바카라 사이트˜Corporate information바카라 사이트™ on your organisation page

The 바카라 사이트˜More바카라 사이트™ tab reveals additional menu items to create or edit your organisation바카라 사이트™s content. Sometimes you바카라 사이트™ll need to ask GDS to carry out or approve this content. You바카라 사이트™ll see a message if this is the case.

You cannot create or edit content that is not the responsibility of your organisation.

Filter documents

There are thousands of documents on 바카라 사이트. The filters on the left hand side of the Documents page in the backend help you to narrow the list to find only the document you want. You can use one filter or several at once.

You can filter by:

  • the document바카라 사이트™s title
  • ²¹³Ü³Ù³ó´Ç°ùÌý
  • organisation
  • world location
  • document type
  • state (for example: draft, submitted, scheduled, published, force published)
  • last updated date
  • whether the document has broken links
  • whether the document is overdue for a review

To clear a filter, click the 바카라 사이트˜Reset all fields바카라 사이트™ link underneath the 바카라 사이트˜Search바카라 사이트™ button.

Export your filtered results to a CSV file

If you바카라 사이트™re an editor, you can export the results of a filtered backend search to a CSV file.

Once you바카라 사이트™ve chosen the fields for your search, select the 바카라 사이트˜Export as CSV바카라 사이트™ link at the bottom of the list of documents on the right hand side. You바카라 사이트™ll then be taken to a screen asking you to confirm the export.

The CSV file will be emailed to you within a few minutes. Larger files may take longer to generate. The file is sent as an email so generating reports does not overload the publishing system.

The CSV file contains a list of content in the following fields:

  • public and admin URLs
  • title
  • lead organisation
  • supporting organisation
  • first published date
  • first published on 바카라 사이트 date
  • which editor published the document
  • when the document was last updated
  • content type and sub-type
  • state (draft, submitted, scheduled, published, force published etc)
  • attachments
  • specialist sectors
  • collections

This tool can help you audit your content. For example, you could use it to find out which content has not been updated recently.