Reviewing and publishing content

Information about the workflow in Whitehall publisher, and how to review documents including the '2i' process.

Workflow

Most content in Whitehall publisher follows a workflow from 바카라 사이트˜draft바카라 사이트™, to 바카라 사이트˜submitted바카라 사이트™ to 바카라 사이트˜published바카라 사이트™. Some pages do not have a workflow, which means changes appear instantly on the site (you바카라 사이트™ll see a warning when this is going to happen).

When a document is ready to be published press 바카라 사이트˜submit바카라 사이트™ for a second person to review it against the style guide and for errors. This is often called a second pair of eyes or 바카라 사이트˜2i바카라 사이트™ review.

An editor or managing editor can then edit, publish, schedule or reject it. You바카라 사이트™ll need to let them know when you submit something for review - the system does not automatically notify anyone.

You바카라 사이트™ll receive an email when your document is either published or rejected. A rejected document goes back to draft status and after further editing you can submit it for review again.

Publishing times

New content (the first edition of a page) goes live on 바카라 사이트 as soon as it바카라 사이트™s been published.

Changes to existing content can take up to 5 minutes for:

Changes to all other content types will take up to 15 minutes.

Content which has been schedule published will go live at the time specified, without any delay.

Do not use or publicise the URL for a page before it바카라 사이트™s been published as it will cause a 바카라 사이트˜page not found (404)바카라 사이트™ message to be displayed.

Checking a page has updated

If a page does not seem to have updated, it may be because you바카라 사이트™re looking at a cached version. The time this takes to update is controlled by your IT team.

You can check if a page has updated by:

  • using a smartphone or non-networked machine to access the page, instead of your desktop computer
  • doing a 바카라 사이트˜cache-bust바카라 사이트™ by putting a question mark and some random text after the page URL you바카라 사이트™re looking at - for example www.gov.uk/government/organisations?THISISRANDOMTEXT

Never share or publicise cache-busted URLs.

A 2i checklist

If you바카라 사이트™re asked to review a document you should check that the content:

Titles must be:

  • clear and specific
  • optimised for search
  • under 65 characters (including spaces)
  • unique within the site (check search results on 바카라 사이트)
  • in sentence case
  • written in plain English (no jargon)

Summaries should:

  • expand on the title without repeating it
  • explain the point of the page and make sense in search results
  • be written in full sentences (with a verb and a full stop)
  • be front-loaded with words users are likely to search for
  • be written in plain English (no jargon)
  • explain any acronyms in the title
  • be fewer than 140 characters (including spaces)

Body text should:

  • begin with what바카라 사이트™s most important to users (not to government)
  • be concise and easy to scan (with sub-heads every 3-5 paragraphs)
  • be written in plain English (no jargon) and easy to understand
  • use short sentences -
  • define acronyms and abbreviations the first time they바카라 사이트™re used (with Markdown)
  • explain any technical terms
  • be shorter than 500 words, if possible

Remember:

  • always check the style guide
  • bullet points have a lead in line and start with a lower case letter
  • numbers are written as numerals (except 바카라 사이트˜one바카라 사이트™)
  • do not use full stops in abbreviations or acronyms
  • describe the destination of any links (do not use 바카라 사이트˜click here바카라 사이트™)
  • use 바카라 사이트˜and바카라 사이트™ rather than 바카라 사이트˜&바카라 사이트™, unless it바카라 사이트™s a department바카라 사이트™s logo image
  • do not use bold, italics, CAPS, semicolons, underlining or exclamation marks!!!
  • check the formatting (Markdown) for headings, bullets and acronyms
  • government organisations are singular (for example 바카라 사이트˜FCDO is바카라 사이트™, not 바카라 사이트˜FCDO are바카라 사이트™)
  • use 바카라 사이트˜to바카라 사이트™ in date and time ranges, not hyphens or 바카라 사이트˜/바카라 사이트™
  • write email addresses in full, in lower case and as active links

Check in Whitehall publisher if:

  • there are notes about who 바카라 사이트˜owns바카라 사이트™ the content
  • it바카라 사이트™s a 바카라 사이트˜silent바카라 사이트™ update or has a clear change note
  • the publication date is correct (no embargo)
  • access is set correctly (limited if necessary)

Force publishing

In rare circumstances you may need to 바카라 사이트˜force publish바카라 사이트™ a document. For example, if a document needs to be published urgently and there is no editor available to review it (2i).

You바카라 사이트™ll have to include a reason why you needed to force publish. GDS monitors the frequency of force publishing and the reasons given.

Documents that have been force published are flagged as 바카라 사이트˜not reviewed바카라 사이트™ and should be reviewed as soon as possible after publication. When an editor has reviewed the published document they can click on 바카라 사이트˜looks good바카라 사이트™.

Fact checking

You can share documents with colleagues who do not have access to Whitehall publisher. For example, to ask people to comment on documents before they go live, or to 바카라 사이트˜fact check바카라 사이트™ them.

Click the 바카라 사이트˜Fact checking바카라 사이트™ tab on the right of any document and send your request to a colleague. You need to send a separate fact checking request to each colleague.

Include the generic 바카라 사이트 username and password in your instructions. They will need this to see the page you바카라 사이트™re sending.

Your colleague will get an email with a link to the page in Whitehall publisher where they can leave comments. When they바카라 사이트™ve checked the page and clicked finish, you바카라 사이트™ll receive an email with a link to the page in publisher to see their comments.

If you do not need comments on your document before it바카라 사이트™s published, you can share a document preview link. They바카라 사이트™ll be able to see a preview of how the document will appear on 바카라 사이트.