Guidance

Certify export health certificates on EHC online

Published 2 December 2024

Information for Official Veterinarians (OVs) and Food Competent Certifying Officers (FCCOs) on how to certify an export health certificate using EHC Online.

You cannot use 바카라 사이트 Gateway using Windows XP and Windows Vista or Internet Explorer 6 and 7. You may have problems with other older operating systems and browsers.

1. Certifying a certificate

1. The Animal and Plant Health Agency (APHA) will send you a notification to the email address registered for your organisation to tell you there is a new case that needs certification.
2. Go to the .
3. Sign with your 바카라 사이트 Gateway user ID and password.
4. In 바카라 사이트淐ase management바카라 사이트� select 바카라 사이트淐ases to review바카라 사이트�. You바카라 사이트檒l see all the cases you need to certify.
5. Select 바카라 사이트淪ummary바카라 사이트� to view the case details.

1.1 If you do not need to make changes to the certificate

1. Select 바카라 사이트淰iew certificate바카라 사이트�. The PDF file will open in your browser.
2. Right click to print the PDF.

1.2 If you do need to make changes to the certificate

There are two ways to review the certificate and make any changes you need to before printing.

Using 바카라 사이트淓ditable certificate바카라 사이트�

If you want to make changes to a certificate and you do not want to record those changes in EHC Online, use the editable PDF.

1. In 바카라 사이트淢anage case바카라 사이트� select 바카라 사이트淓ditable certificate바카라 사이트�. The PDF file will open in your browser.
2. Edit the PDF in your browser.
3. Right click to print the PDF.

Using 바카라 사이트淩eview certificate바카라 사이트�

If you want to keep a record of your changes to the certificate, make those changes in EHC Online.

1. In 바카라 사이트淢anage case바카라 사이트� select 바카라 사이트淩eview certificate바카라 사이트�.
2. In 바카라 사이트淩eview these answers바카라 사이트� select 바카라 사이트淐hange바카라 사이트� next to any field that you want to edit. This will update the PDF certificate automatically.
3. Select 바카라 사이트淐ontinue바카라 사이트� when you바카라 사이트檝e made all the changes you need to.
4. Return to 바카라 사이트淢anage case바카라 사이트� and select 바카라 사이트淰iew certificate바카라 사이트� to open the PDF in your browser.
5. Right click to print the PDF.

1.3 Recording your decision

1. In 바카라 사이트淒ecision and confirmation바카라 사이트�, select 바카라 사이트淎pproved바카라 사이트�, 바카라 사이트淩ejected바카라 사이트� or 바카라 사이트淐ancelled바카라 사이트�. You바카라 사이트檒l need to enter a reason for certificates you reject or cancel.
2. Enter your details and select 바카라 사이트淎ccept and submit바카라 사이트�.

Approved

• Official Veterinarians (OVs): select 바카라 사이트渁pprove바카라 사이트� then enter your certifier details (name and SP number).
• Food Competent Certifying Officers (FCCOs): enter the 5 digits from your Non-Veterinarian (NV) stamp as the SP number. When completing the identification number, you will need to include the letters SP or NV before the numbers.

Select 바카라 사이트淎ccept and submit바카라 사이트�.

Rejected or Cancelled Certificates

If you reject or cancel a certificate you must state the reason why.

• Official Veterinarians (OVs): enter your certifier details (name and SP number).
• Food Competent Certifying Officers (FCCOs): enter the 5 digits from your Non-Veterinarian (NV) stamp as the SP number. When completing the identification number, you will need to include the letters SP or NV before the numbers.

Select 바카라 사이트淎ccept and submit바카라 사이트�.

You will return to the EHC certificate action page where the certificate status will now show as either 바카라 사이트淐ancelled바카라 사이트� or 바카라 사이트淩ejected바카라 사이트�.

Where an EHC has been printed and posted to you on special watermarked 바카라 사이트榗rown gold바카라 사이트� paper, if you reject or cancel a certificate you will need to write 바카라 사이트淩ejected바카라 사이트� or 바카라 사이트淐ancelled바카라 사이트� across the certificate and return it to the Centre for International Trade 바카라 사이트� Carlisle (CITC) after you have recorded your decision in EHC Online. You can return the certificate by scanning it and emailing it to certifiedcopies@apha.gov.uk or by returning it by post to CITC.

If an EHC has been processed manually and emailed to you and you cannot record your decision in EHC Online, you will need to return a copy of the certificate by scanning and emailing it to certifiedcopies@apha.gov.uk or by returning it by post to CITC.

1.4 Closing the certificate

1. You바카라 사이트檒l now be asked 바카라 사이트楬as the certificate been signed and issued?바카라 사이트�

   • if the certificate has been signed and stamped, select 바카라 사이트淵es, I바카라 사이트檓 ready to close this certificate바카라 사이트� and 바카라 사이트淐ontinue바카라 사이트�
   • if not, select 바카라 사이트淣o, not yet바카라 사이트� and 바카라 사이트淐ontinue바카라 사이트�

2. If you바카라 사이트檙e closing the certificate, in 바카라 사이트淐lose certificate바카라 사이트� enter the date you signed it and select 바카라 사이트淐lose this certificate바카라 사이트�. You must enter the date that certification took place and not the date that you are closing the certificate. Entering the date you are closing the certificate can affect applications for replacement certificates.

3. If you are closing a certificate for EU trade, you will also be asked to complete the date that the disease clearance was performed. Guidance on how to complete the disease clearance checks can be found on .
4. If you바카라 사이트檙e not ready to close the certificate, you바카라 사이트檒l now see the option to 바카라 사이트淐lose certificate바카라 사이트� in 바카라 사이트淢anage case바카라 사이트�.

Once you close the certificate:

• the status of the case will change to COMPLETED
• the certificate status will change to CERTIFIED

2. Certifying a block of certificates

Exporters can apply for a block of certificates when they make the same type of export often and need to collect the signed certificate on the day they apply for it. This type of application is for a commodity that needs to be packed and dispatched quickly, like fish.

Your exporter will contact you when they need you to certify a certificate from their block of certificates.

1. Follow steps 2 to 5 of Certifying a certificate.
2. In 바카라 사이트淢anage case바카라 사이트� you바카라 사이트檒l see all the certificates in this block. Find the certificate you need to certify and select 바카라 사이트淩eview certificate바카라 사이트�.
3. Follow the steps to review and close the certificate.

A case with a block of certificates will stay in 바카라 사이트淐ases to review바카라 사이트� until all certificates in the block have been certified. The status of the case will only change to COMPLETED when all the certificates in the block have been certified .

3. Certifying multiple certificates

Exporters can apply for a group of EHCs in a single application for equine and germplasm EHCs if the information in each EHC is the same.

For example, in an application for 4 horses travelling in the same consignment to the same destination, each animal will have its own certificate, but the details that are the same for each animal are only entered once.

1. Follow steps 1 to 5 of Certifying a certificate.
2. In 바카라 사이트淢anage case바카라 사이트� you바카라 사이트檒l see all the certificates in this case.
3. Select the certificates you need to approve, reject or review - you can select more than one certificate at a time.
4. Or, review one certificate at a time by following steps 1 to 5 of Reviewing the certificate.
5. Then follow the steps to close the certificate.

The certificate status will change to CERTIFIED.

A case with a multiple certificates will stay in 바카라 사이트淐ases to review바카라 사이트� until all certificates in the case have been certified, rejected or cancelled. When this has happened, the status of the case will change to COMPLETED.

4. Cancelling and replacing a certificate

1. Go to the .
2. Sign in with your 바카라 사이트 Gateway user ID and password.
3. In 바카라 사이트淐ase management바카라 사이트�, select 바카라 사이트淎ll your cases바카라 사이트� and search for the case with the certificate you need to cancel.
4. Select 바카라 사이트淪ummary바카라 사이트� to view case details.

4.1 Requesting to cancel a certificate

1. In 바카라 사이트淢anage case바카라 사이트� select 바카라 사이트淐ancel and replace바카라 사이트� and check if you can request to cancel and replace the certificate:

   • if the certificate can be cancelled, select 바카라 사이트淵es, the certificate meets APHA바카라 사이트檚 criteria for replacement바카라 사이트� and 바카라 사이트淐ontinue바카라 사이트�
   • if the certificate cannot be cancelled, the exporter will need to apply for a new certificate
2. In 바카라 사이트淯pdate these answers바카라 사이트� make any changes you need to.
3. Select 바카라 사이트淯pload a supporting document바카라 사이트� and upload a copy of the original signed certificate.
4. In 바카라 사이트淪upporting documents바카라 사이트� select 바카라 사이트淐hoose file바카라 사이트�, browse and select the documents you need to upload.
5. Enter a file description to tell APHA what the document is, and select 바카라 사이트淯pload바카라 사이트�.
6. Repeat these steps for each document you need to upload, and select 바카라 사이트淪ave and continue바카라 사이트�.
7. In 바카라 사이트淯pdate these answers바카라 사이트�, select 바카라 사이트淎ccept and submit바카라 사이트�.
8. In 바카라 사이트淒eclaration바카라 사이트� select 바카라 사이트淎gree and submit바카라 사이트� when you are ready to submit this request to APHA.

Once you바카라 사이트檝e submitted your request, in 바카라 사이트淐ase management바카라 사이트� you바카라 사이트檒l see:

• the case has moved to 바카라 사이트淯pcoming cases바카라 사이트�
• the case status has changed to PROCESSING
• a new case ID has been allocated

The case will be visible in 바카라 사이트淯pcoming cases바카라 사이트� until the case has been processed and dispatched by APHA.

4.2 After APHA have processed your request

When APHA have processed your request, in 바카라 사이트淢anage case바카라 사이트� you바카라 사이트檒l see:

• the certificate status has changed to DISPATCHED
• the certificate reference is marked as REPLACEMENT and has a link to the original certificate

1. APHA will send a notification to the email address registered for your organisation to tell you the replacement certificate is ready for you to review.
2. In 바카라 사이트淐ase management바카라 사이트� select 바카라 사이트淐ases to review바카라 사이트�
3. Follow the steps to review and close the certificate.

Once you have approved the replacement certificate, you can download and print it by selecting 바카라 사이트淰iew certificate바카라 사이트� in 바카라 사이트淢anage case바카라 사이트�.

Contact APHA if you are not sure if a certificate can be cancelled and replaced.

5. Contact CITC

Email: exports@apha.gov.uk听
Telephone: +44 (0) 3000 200 301

Centre for International Trade 바카라 사이트� Carlisle (CITC)
Eden Bridge House
Lowther Street
Carlisle
CA3 8DX