Unpublishing and withdrawing ('archiving')

How and when to remove or retire content from 바카라 사이트.

Who can unpublish or withdraw content

Only managing editors can unpublish or withdraw content from 바카라 사이트. If your managing editor is not available, contact GDS using the 바카라 사이트 Support form.

Anyone with a Whitehall publisher account can discard drafts of content that have never been published.

Before you start, read the guidance on when to unpublish or withdraw content.

How to unpublish content

Unpublishing deletes a piece of content from 바카라 사이트.

To unpublish content:

  1. Select the 바카라 사이트楧ocuments바카라 사이트� tab in Whitehall publisher and search for your document.
  2. Click on the document you want to unpublish.
  3. Click on the 바카라 사이트榃ithdraw or unpublish바카라 사이트� button.
  4. If you select 바카라 사이트楿npublish: published in error바카라 사이트� add an 바카라 사이트楢lternative URL바카라 사이트� to avoid creating a 바카라 사이트�404바카라 사이트� error message and write a reason in the 바카라 사이트楶ublic explanation바카라 사이트� field. Do not redirect the page if it was published too soon and you plan to publish the page again at the same URL.
  5. If you select 바카라 사이트楿npublish: consolidated into another 바카라 사이트 page바카라 사이트� you only need to add an 바카라 사이트楢lternative URL바카라 사이트�.

You can only redirect to URLs on:

  • external government sub-domains, for example , ,

You can use Markdown to format text you add in the public explanation box.

바카라 사이트楿npublish: consolidated into another 바카라 사이트 page바카라 사이트� and redirect to an appropriate page if you바카라 사이트檙e unpublishing content that:

  • contains sensitive personal data
  • breaches copyright laws
  • includes material that users find obscene or defamatory
  • includes details of convictions - speak to your legal team to find out when it should be removed

Unpublished content will go into an 바카라 사이트榰npublished바카라 사이트� state in Whitehall publisher. You cannot delete this unpublished content from Whitehall publisher.

Attachments

If you choose 바카라 사이트楿npublish: consolidated into another 바카라 사이트 page바카라 사이트� all attachments on the document (such as HTML attachments and PDFs) will automatically redirect to the same place as the unpublished document (the 바카라 사이트楢lternative URL바카라 사이트�).

Email updates

Unpublishing a publication, consultation or detailed guide will notify users who have subscribed to email updates about that page.

How to republish unpublished content

Create a new edition of the 바카라 사이트榰npublished바카라 사이트� content on Whitehall publisher.

You can then publish the draft as you would normally. Once it바카라 사이트檚 live, it will remove any redirects that were set up when the content was unpublished.

What happens when you withdraw content

Withdrawing content means it바카라 사이트檚 still available at the same URL. You will not be able to create any new versions of the content while it바카라 사이트檚 withdrawn but you can edit the public explanatory text that appears on the page.

Links to the withdrawn document in the content of other pages will not be automatically removed from other pages.

Withdrawn content will show as 바카라 사이트榳ithdrawn바카라 사이트� in the 바카라 사이트榮tate바카라 사이트� field in Whitehall publisher.

Where withdrawn content will appear

A withdrawn document will still appear in Google search results and attachments can still be reached directly from Google. The document will not appear in internal site search results.

If the withdrawn document is featured on your organisation page, it will continue to be listed there until it바카라 사이트檚 un-featured.

A withdrawn document will not be visible in:

  • document collections it is part of
  • the list of announcements on a person바카라 사이트檚 profile page
  • specialist browse
  • govdelivery notifications

How to withdraw content

If the document has non-HTML attachments, you first need to:

  1. Select the 바카라 사이트楧ocuments바카라 사이트� tab in Whitehall publisher then find and click on your document.
  2. Create a new version of the document to edit.
  3. In the 바카라 사이트楢ttachments바카라 사이트� tab, delete any attachments from the document (you바카라 사이트檒l need to edit them, so download them first if you need to).
  4. Edit each attachment to add a statement or watermark - for example 바카라 사이트楾his publication was withdrawn on 1 January 2020바카라 사이트� - and add 바카라 사이트榌Withdrawn]바카라 사이트� to the start of file titles when you save them.
  5. Re-upload the attachments to the document. When filling in the attachment details, put 바카라 사이트榌Withdrawn]바카라 사이트� at the start of the title.
  6. Republish the document. Under the 바카라 사이트楧o users have to know the content has changed?바카라 사이트� heading, select 바카라 사이트楴o - it바카라 사이트檚 a minor edit that does not change the meaning바카라 사이트� so that users signed up to email alerts are not notified at this stage.

You do not need to add a 바카라 사이트榳ithdrawn바카라 사이트� message to HTML attachments or delete and reupload them. Whitehall Publisher does it automatically when you withdraw a document.

To withdraw the document:

  1. Select the 바카라 사이트楧ocuments바카라 사이트� tab in Whitehall publisher then find and click on your document.
  2. Click on the 바카라 사이트榃ithdraw or unpublish바카라 사이트� button - it바카라 사이트檚 the red button above the 바카라 사이트楽et review date바카라 사이트� box.
  3. Select 바카라 사이트榃ithdraw: no longer current government policy/activity바카라 사이트�.
  4. Write a reason in the 바카라 사이트楶ublic explanation바카라 사이트� field explaining why you바카라 사이트檙e withdrawing the document. You can include Markdown and provide users with a link to a new page or document.

Here are some examples of what you can put in the 바카라 사이트楶ublic explanation바카라 사이트� field.

If a scheme, programme or fund closes

바카라 사이트淵ou cannot apply for this [scheme, programme, fund] anymore. It has been replaced by [name and link to scheme].바카라 사이트�

If it바카라 사이트檚 out of date content

If there바카라 사이트檚 guidance that바카라 사이트檚 related to the page being withdrawn: 바카라 사이트淭his page has been withdrawn because it바카라 사이트檚 out of date. You can read about [X or Y] at [name and link to new guidance]바카라 사이트�.

If there바카라 사이트檚 a direct replacement at a new URL: 바카라 사이트淭his page has been replaced by a newer version. Go to: [link]바카라 사이트�.

If it바카라 사이트檚 an old news story or press release

바카라 사이트淭his news article has been withdrawn because it바카라 사이트檚 over [x] years old.바카라 사이트�

There바카라 사이트檚 more guidance on withdrawing old content.

If an organisation closes

Only withdraw pages that are no longer relevant. Examples of items that should not be withdrawn are:

  • guidance that바카라 사이트檚 still useful about things people can still do (consider retagging this to the new organisation if there is one)
  • transparency data
  • freedom of information responses

How to unwithdraw content

Only managing editors can 바카라 사이트榰nwithdraw바카라 사이트� content, for example if a content item was withdrawn by mistake or they need to fix an error in the content.

Find the document in Whitehall publisher and select 바카라 사이트楿nwithdraw바카라 사이트�. You do not need to republish the document.

If the document has any non-HTML attachments you바카라 사이트檒l need to remove statements or watermarks saying the document is withdrawn and re-upload them. HTML attachments will automatically appear with the 바카라 사이트榳ithdrawn바카라 사이트� message removed.

If you바카라 사이트檙e making a change, you must withdraw the content again afterwards. This will not email subscribers or give any notification to users. You can either reuse a previous withdrawal date and public explanation, or use a new public explanation.

You should only reuse a previous withdrawal date and public explanation if you have:

  • updated file attachments to mark them 바카라 사이트榳ithdrawn바카라 사이트�
  • made a minor edit, for example fixing a broken link
  • fixed an error or mistake in the content which existed when it was originally withdrawn

Find out when you can edit withdrawn content in the guidance on when to unpublish or withdraw content.

Changing URLs

URLs are automatically created from the page title when you publish the page. A URL can be changed by a GDS developer, but this will only be done in exceptional circumstances.

If there바카라 사이트檚 a mistake (for example, a typo) in the URL, or the URL no longer matches the content of the document, you can update it by:

  1. Creating a new document with the desired title (and URL) and copying the content from the current page into this document.

  2. Publishing the new document.

  3. Asking a managing editor to unpublish the page with the incorrect URL and set up a redirect to the new page.

This will mean the change notes history (shown under 바카라 사이트楽how all updates바카라 사이트�) is lost from the original page. If you need to keep this, ask the GDS content team to change the URL instead.