Guidance

Where to add documents in the Digital Case System for trial and committal for sentence cases

Published 5 November 2024

Applies to England and Wales

Use this guide to work out which sections of the Digital Case System (DCS) to add each type of case document to 바카라 사이트“ for trial and committal for sentence cases from the magistrates바카라 사이트™ court.

Once you have uploaded a case document, you must tell all parties who must be served with the document that you have uploaded it.

If the party that must be served is the Crown Prosecution Service (CPS), you can select the 바카라 사이트˜Send to CPS바카라 사이트™ button after uploading the document. A green tick will be displayed when you do this 바카라 사이트“ if it does not then it has not sent so you should try again.

This guide lists the most common types of documents and is not exhaustive. If you cannot find a document type in this list, you may still be able to upload it.

Do not upload any indecent or pornographic material to DCS.

A 바카라 사이트“ Magistrates바카라 사이트™ sending sheet

Case documents to upload

• Notice or court extract of sending to the Crown court
• Memoranda of convictions
• Better case management (BCM) sending questionnaire
• Summonses
• Certificates of service

Who uploads the documents

• HM Courts and Tribunals Service (HMCTS)

B 바카라 사이트“ Indictment

You do not need to submit a hardcopy.

Case documents to upload

• Original indictment
• Proposed amended indictments
• Further preferred indictments
• Jury abstract indictments
• Schedule of summary offences
• Taking into consideration tables (TICs)

Who uploads the documents

• HMCTS
• Prosecution

C 바카라 사이트“ Basis of plea

Case documents to upload

• All versions of bases of plea
• Prosecution responses

Who uploads the documents

• Defence
• Prosecution

D 바카라 사이트“ Defence statement

Case documents to upload

• Defence case statement

Who uploads the documents

• Defence

E 바카라 사이트“ Charges

Case documents to upload

• Charges (MG4)

Who uploads the documents

• HMCTS
• Prosecution

F 바카라 사이트“ Case summary

Case documents to upload

• Offence report (MG5)
• Defence engagement log

Who uploads the documents

• HMCTS
• Prosecution

G 바카라 사이트“ Key witness statements

Case documents to upload

• Initial details of the prosecution case (IDPC)
• Service for plea and trial preparation hearing (PTPH)
• Victim personal statement

Who uploads the documents

• HMCTS
• Prosecution

H 바카라 사이트“ Key exhibits

Case documents to upload

• Initial details of the prosecution case (IDPC)
• Service for plea and trial preparation hearing (PTPH)

Who uploads the documents

• HMCTS
• Prosecution

I 바카라 사이트“ Witness statements

Case documents to upload

• Full service of prosecution case
• Victim personal statement

Who uploads the documents

• Prosecution

J 바카라 사이트“ Exhibits

Case documents to upload

• Full service of prosecution case

Who uploads the documents

• Prosecution

UND1 바카라 사이트“ Unused (notices and schedules)

This section is only visible to the prosecution, defence, judiciary and read only users.

Case documents to upload

• Disclosure notice
• Unused material disclosure schedule
• Disclosure management documents

Who uploads the documents

• Prosecution

UND2 바카라 사이트“ Unused (disclosed)

This section is only visible to the prosecution, defence and read only users.

Case documents to upload

• Unused material
• Disclosure schedule
• Any material being disclosed

Who uploads the documents

• Prosecution

K 바카라 사이트“ Transcripts of achieving best evidence (ABE) interviews

Case documents to upload

• Edited transcripts, clearly labelled

Who uploads the documents

• Prosecution

L 바카라 사이트“ Streamlined forensic reports (SFR)

Case documents to upload

• SFR 1 reports

SFR 2 statements should be uploaded to section G if served with IDPC or to section I otherwise.

Who uploads the documents

• Prosecution

M 바카라 사이트“ Expert reports

Case documents to upload

• Reports for trial, including intermediary reports

Reports for sentencing should be uploaded to section T.

Who uploads the documents

• Defence
• Prosecution

N 바카라 사이트“ Previous convictions

Case documents to upload

• Previous conviction details

Who uploads the documents

• HMCTS
• Prosecution

O 바카라 사이트“ Trial documents

Case documents to upload

• Standard witness tables
• Certificates of readiness
• Case summary and drafts
• Opening speech
• Schedules
• s10 admissions
• Ground rules hearing forms
• Draft questions where ordered
• Ineffective trial forms
• Written directions
• Routes to verdict
• Written assistance on the evidence

MG5 should be uploaded to section F.

Jury notes that have been disclosed to the parties should be uploaded to section PJ2.

Who uploads the documents

• Defence
• HMCTS
• Prosecution

P 바카라 사이트“ Jury material

This document type is currently not used. Do not add any documents here.

Q 바카라 사이트“ Applications

Case documents to upload

• Special measures
• Hearsay
• Bad character
• Extensions to time
• Skeleton arguments
• All other applications except bail applications

Bail applications should be uploaded to section V.

All decisions should be uploaded to section X.

Who uploads the documents

• Defence
• HMCTS
• Prosecution

R 바카라 사이트“ Witness information

This section is only visible to the prosecution, judiciary and HMCTS.

Case documents to upload

• Witness non-availability (MG10)
• Witness summons
• Live link confidential annex or confidential witness information (prosecution witnesses only)

Who uploads the documents

• HMCTS
• Prosecution

If documents relating to defence witnesses contain sensitive material, you must email the Crown court to request they upload the document section PJ.

S 바카라 사이트“ Plea and trial preparation hearing (PTPH) form

Case documents to upload

• PTPH form only

Who uploads the documents

• Defence
• HMCTS
• Judge
• Prosecution

T 바카라 사이트“ Sentence

Case documents to upload

Any document prepared for the sentencing hearing to be considered by the judge, such as:

• applications for ancillary orders on sentence
• pre-sentence report
• psychiatric reports in relation to sentence
• references
• Court of Appeal case law

Who uploads the documents

• Defence
• HMCTS
• Probation service
• Prosecution

U 바카라 사이트“ Representation

Case documents to upload

• Applications to transfer or extend
• Legal Aid Agency (LAA) orders

If the applications contain sensitive material, you must email the Crown court to request they upload the document to section PJ.

Who uploads the documents

• HMCTS

V 바카라 사이트“ Bail and custody

Case documents to upload

• Bail conditions and remand orders
• Custody time limits (CTL) including all applications relating to bail and custody
• Security information
• Surety information
• Ancillary orders (tagging)
• Bench warrants
• Prison record of refusal to attend

Who uploads the documents

• Defence
• HMCTS
• Prosecution

W 바카라 사이트“ Court final orders

Case documents to upload

• Post sentence orders

Upload scanned or digital copies of all orders.

Who uploads the documents

• HMCTS

X 바카라 사이트“ Judges바카라 사이트™ orders and directions

Case documents to upload

• Case management orders 바카라 사이트“ made in open court or administratively
• Ground rules orders or records of adjustments for a vulnerable participant made after PTPH
• Written rulings
• Orders restraining publicity
• Any official transcript of a judicial ruling

Who uploads the documents

• HMCTS
• Judge

Y 바카라 사이트“ Transcripts (court rulings)

Case documents to upload

• Any transcripts arising from court ruling
• Sentence remarks

Who uploads the documents

• HMCTS

POCA 바카라 사이트“ Proceeds of crime applications and documentation

This section is only visible to the prosecution, defence, judiciary, HMCTS and read only users.

Case documents to upload

• Applications under section 6 of the Proceeds of Crime Act 2002 (POCA) only
• Enforcement applications under section 11 (application to extend time), section 22 (application to reconsider) and section 23 (application to reduce confiscation order)

The 바카라 사이트˜Send to CPS바카라 사이트™ button is disabled for these document types. Email the party due to be served to tell them you have uploaded the documents.

Who uploads the documents

• Defence
• HMCTS
• Prosecution

CACD1 바카라 사이트“ Court of Appeal Criminal Division (CACD) documents

This section is only for the Court of Appeal바카라 사이트™s use.

Case documents to upload

• Appeal documents

Who uploads the documents

• CACD

Private sections based on role type

The DCS contains private sections for the following user roles:

• prosecution
• defence
• probation
• Criminal Appeal Office and judiciary
• HMCTS admin and judiciary

These sections are only visible to the respective role type and can be used for documents specific to the role.

PJ 바카라 사이트“ HMCTS private

This section is only visible to the judiciary and HMCTS.

Case documents to upload

Any material that should not be seen by other parties, such as:

• Correspondence with parties
• Trial record sheets
• Judicial correspondence
• Resulting checklist annex C
• Live link confidential annex or confidential witness information (defence witnesses only)

Who uploads the documents

• HMCTS

PJ1 바카라 사이트“ Court logs

This section is only visible to the judiciary and HMCTS.

Case documents to upload

• Court hearing logs

Who uploads the documents

• HMCTS

PJ2 바카라 사이트“ Disclosed jury notes

This section is only visible to the judiciary and HMCTS.

Case documents to upload

• Jury notes that have been disclosed to the judge and the parties
• Notes of an administrative nature, such as requests for breaks, that do not contain sensitive personal information

Do not upload any note unless the trial judge authorises it.

Any undisclosed jury notes or sensitive administrative notes must be kept securely outside of DCS.

Who uploads the documents

• HMCTS

PJ3 바카라 사이트“ NG (notice of grounds) appeals

This section is only visible to the judiciary and HMCTS.

Case documents to upload

• Form NG
• Grounds of appeal
• List of authorities
• Unreported cases
• Supporting documents
• Correspondence served when appeal lodged

Who uploads the documents

• HMCTS

CACD2 바카라 사이트“ CACD private

This section is only for the Court of Appeal바카라 사이트™s use. It is only visible to the judge and HMCTS administrative officers.

Case documents to upload

• Appeal documents

Who uploads the documents

• CACD